This policy applies to board members, directors, employees, job applicants, consultants, contractors, clients, suppliers, and other individuals (referred to as ‘you’ or ‘your’ in this policy); and describes the type of information we collect, how and to whom the information is disclosed, and how the information may be accessed.
This policy applies to written, verbal and electronic forms of communication.
We will not provide personal information to any other individual or organisation without prior consent, unless required by law to do so.
What personal information we collect
“Personal information” means any information or an opinion relating to an identified individual or an individual who is reasonably identifiable, either directly or indirectly. Applicable personal information we may hold includes, but is not limited to, your:
Personal information is collected in writing, by telephone, by online forums or sites, by email, by mobile or computer applications, and from third parties acting on our behalf or through the services we provide. We collect personal information directly from you, or from a third party where you have given consent to disclose your personal information.
We will use personal information collected from you for one or more of the following purposes:
Your personal information is never shared, sold, rented or otherwise disclosed beyond the purposes detailed in this policy except if required by law or with your consent.
On occasion information such as employment milestones, achievements, project activities and similar news is published by us via newsletters, intranet, website and social media platforms. This may include photographs, videos or other identifying material. Before we use such photographs, videos or other identifying material we will seek your written permission.
If you would like to opt-out of direct marketing we will provide you with the option to opt out of receiving marketing communications.
We may disclose personal information, including sensitive information, held about you under some circumstances, such as:
We may use a combination of local, online or cloud-based service providers to store and secure personal information.
We use a variety of secure techniques to store and protect your information, including secure IT systems and firewalls. Any digital transfer of personal information is secured using a range of security methods. We are constantly reviewing our information security technology and practices.
Prudentia Engineering provides clear expectations for the use of electronic communications, social media and use of monitoring technologies in the IT Acceptable Use Policy. This includes the appropriate handling of personal information. This policy applies to all board members, directors, employees, contractors and others while they are performing work for Prudentia Engineering, attending Prudentia Engineering premises or operating equipment on behalf of or owned by Prudentia Engineering.
In the highly unlikely event of a notifiable data breach, we will act promptly to comply with applicable laws. Where it is reasonably foreseeable that an individual will suffer because of a data breach, the relevant regulatory body and, where possible, the affected individual will be contacted without undue delay. This notification shall include the nature of the breach, the type of personal information possibly involved, recommendations for the steps to take in response to the breach, and an appropriate contact person for whom affected individuals can seek further information.
A notifiable data breach has occurred if it is likely to cause you serious harm. Serious harm may include serious physical, psychological, emotional, economic and financial harm, as well as serious harm to reputation or identify their.
You may request details of personal information that we hold about you in accordance with the provisions of the Privacy Act 1988 (Cth)If you would like a copy of the information, which we hold about you or believe that any information we hold on you is inaccurate, out of date, incomplete, irrelevant or misleading, please email us at [email protected].
For security reasons, we will ask you to verify your identity to ensure that we do not give information to the wrong person or change or remove your personal information without your explicit consent.
We reserve the right to refuse to provide you with information that we hold about you, in certain circumstances set out in the Privacy Act.
Clarifications, concerns, or a complaint concerning maters associated with this policy should be directed to [email protected]. Concerns or complaints will be addressed in accordance with the applicable law or by the processes described in the Workplace Grievance Procedure.
We take any privacy complaints seriously and your complaint will be dealt with fairly and reasonably. If, however you are not satisfied with how your complaint has been handled, you may also lodge a complaint with the Australian Privacy Commissioner in writing at:
Office of the Australian Information Commissioner (OAIC)
Address: GPO Box 5218, Sydney NSW 2001
Phone: 1300 363 992
Email: [email protected]